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Campus Mail

Campus mail is the delivery of correspondence between campus locations defined by mail stop. It is important to keep department information up-to-date and report address changes when they occur.

Campus mail MUST be banded separately from other types of mail for collection. The use of brown campus mail envelopes is preferred.

Addressing Campus Mail

Campus mail requires the following information on the material or campus mail envelope:

1. the person's exact mail stop code (plus-4)
2. the individual's full name (first name and last name)
3. the full Department name (i.e. English, or Mechanical Engineering)

Please do not use abbreviations or initials. Incorrect mail stop codes or no mail stop code, incomplete individual names or departments may result in delay of delivery. Campus mail can be placed within campus or regular mail envelopes, or without an envelope (folded and stapled shut). It must be sorted by mail stop with one exception:  Mass student mailings must be sorted by residence halls.

Mass Campus Mail Distribution—Labeled

Campus mass mailing (distributions) requires the department to fill in the Distribution Approval Form with:

1. the department's full name,
2. the date the material needs to be distributed,
3. the means of distribution,
4. and a signature. 

The mail should then be sorted by mail stop code and department name—not individual's name.  (Please note: Distributions using WMU employee department count requires a minimum of one working day to process in the mail center. Department abbreviations may slow delivery.)

Labeled campus distributions normally require two working days to complete.  If received in the morning, Labeled campus distributions, bundled by department, may be processed and distributed the same day.

Mass Campus Mail Distribution—Unlabeled

Campus mailings that are sorted and distributed by count will not require addressing or folding. This type of distribution may be used when material is to be distributed University wide to staff members, faculty, administrators, etc. To qualify for this service, submit a completed Distribution Approval Form with your mailing to the WMU Mailing Services. (Please note: This service is available only to officially recognized colleges, divisions, departments, institutes, centers, offices or organizations of the University. The exception to this rule is with approval from the appropriate Vice President, whose responsibility governs the affected area.)

Mass campus mailings that require address labels should be banded in departmental order. This also includes campus mail going to the Residence Halls.