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Bulk Mail

Bulk Mail Requirements and Categories

Regulations for each different type of bulk mail, and imprint requirements have been provided to help you prepare your mail for the best postage rates. Standards can be found online for the following:

Types of Bulk Mail

• Bound printed matter bulk (300 pieces minimum)
  All mail pieces have to have” BOUND PRINTED MATTER” imprints on upper right corner of envelope; 300 piece minimum, and over 1 lb up to 15 lbs per piece. Mail needs to be sorted in a special Bound Printed Matter zip code order.  Please contact us at 387-8812 to explain this special type of sort order.
  
  
• First class bulk (200 pieces minimum)
  First Class Bulk envelopes need FIRST CLASS imprints on the upper right corner).  First class bulk postage rate is the same as regular first class rate.  First class bulk mailings do not require to be sorted in zip code order.
  
  
• Nonprofit (200 pieces minimum or 50 lbs)
  Nonprofit bulk mail envelope must have NONPROFIT ORGANIZATION imprints on the upper right corner.  Non-Profit bulk mail generates the best discount.  When sending out a mailing at non-profit bulk rates, the department must ensure the following:
• The material must meet the non-profit bulk mailing requirements
• The department must have a “ghost number” assigned to it. Departments may apply for a no-cost ghost number from the U.S. Post Office (388-7254.)
• The non-profit bulk requires the authorized Non-Profit return addressed as the example shown below:

DEPARTMENT NAME
WESTERN MICHIGAN UNIVERSITY
1903 W MICHIGAN AVE
KALAMAZOO MI 49008

• Post Cards (200 pieces minimum)
  

  There is no postcard bulk rate. Departments can send postcards as non-profit or full pay First Class Bulk. Postcards being sent as bulk mail must adhere to the same requirements as letter size bulk—either Non-Profit Standard or First Class bulk.
  
  

• Presort first class (500 pieces minimum)
  
  
• Presort standard (200 pieces minimum or 50 lbs)

All Bulk Mail Pieces (Standard and Non-Profit):

• Require three (3) days processing period in mail center.
• Need an imprint on the envelope or material if the material is to be sent out without an envelope. The imprint will be facing the same direction as the return address and recipient’s address, located in the upper right corner.
• Must be identical in weight and identical material.
• May not have personal notes.
• Material weight must be less than one pound.  If the material exceeds 1lb, it will be consider as bound printed matter.
• Must be sorted in zip code order, smallest zip code in front.

The following materials are considered Standard Mail Matter
Circulars Booklets Merchandise Photographs	Catalogs Newsletters Product Samples Printed Matter Advertising

Our commitment for processing bulk mailings is three working days after receipt of such mailings. If there is a problem meeting this schedule, your department will be notified by the WMU Mailing Services.