• Home
  
• Contact Us
• Accounts Payable
  
•    FAQ
•    Forms
• Freight, Postal & Delivery
• Maintenance Stores
• Purchasing
  
• Surplus Sales

Frequently Asked Questions

17. Do I have to print the on-line generic vouchers on yellow paper?

    No, yellow paper is more expensive. White paper is fine. Be sure to send the original voucher signed in red or blue ink (a color other than black) to Accounts Payable.

17. The pre-printed forms had multiple copies, how many copies do I need to send to Accounts Payable?

    The only time that we need more than one copy is if a pre-payment is being made. If we are paying an invoice (example: Federal Express) one copy of the voucher is sufficient.

17. Do I have to order airline tickets from the AAA's RESX system?

    All tickets must be purchased through the RESX system unless you obtain a wavier from the AAA.

17. Why should I use the on-line forms?

    1. By using the on-line forms you do not have to purchase the forms from Office Depot.
    2. The forms can be filled out on-line, this helps reduce errors caused by type-overs.
    3. Handwritten forms are difficult to read.

17. Do I have to use a travel expense voucher number?

    Yes, a travel expense voucher number must be on all travel expense vouchers.

17. Can I use the same travel expense voucher number on all travel expense vouchers for the same person?

    No, if you use the same number we can not answer questions concerning individual payments because they look the same to us. By using different numbers we are able to look up travel expense vouchers and answer your questions.

17. What number should I use for my travel expense vouchers?

    1. You can continue from the last number on the pre-printed forms that are in your office.
    2. You can use your mail stop code and add numbers to the end.
       Example: 520800T, 520801T.
    3. The date can not be used.

17. What number should I use on generic vouchers?

    1. You can continue from the last number on the pre-printed forms that are in your office.
    2. You can use your mail stop code and add numbers to the end.
       Example: 520802, 520803.
    3. The date can not be used. If the date is entered, it will be ignored.

17. Do I have to use a number on the generic vouchers?

    No, you do not have to use a number on your generic vouchers. Payments can not be tracked in Accounts Payable using this number.