
No. Once the account is established, spending can begin. The
Grants and Contracts Office will bill the agency according to the agency
requirements.
Once the award document is received the Grants and Contracts
office assigns you a unique account number. This account number should
be used when requesting on- campus services, completing vouchers, placing
orders, etc.
When hiring personnel on grants use the same hiring process as you would use for any other University employee. This process should be initiated in your department.
Note: Grant employees are university employees with terminal positions and must have a term date no later than the termination date of the sponsored project. For additional information on the University hiring policies, see Human Resources.
Obtain a procurement card designated for your project. There
are specific policies and procedures for obtaining a procurement
card on a sponsored project, as well as, an employee agreement
and application
forms, see Procurement Card Policies for Sponsored Projects .
Initiate a purchase requisition at least 90 days prior to
the termination of the sponsored project. For forms and
applicable policies and procedures, see Purchasing.
The travel authorization form is prepared prior to traveling
and is authorized by your department. The travel voucher
is prepared after your travel is complete. The Grants and
Contracts office does
not sign off on the authorization form, but will review
the travel voucher for allowability. For forms and the
University travel policy,
see WMU Travel.
Air travel funded with federal funds must be booked on a
U.S. flagged air carrier, see Fly
America Act. If you choose
to fly a non U.S. flagged carrier, see Wavier
Checklist or
contact the Grants and Contracts Office prior to booking
the flight. Your project fiscal analyst will determine if you meet one
of the extremely
restrictive exceptions in the Act.
Yes. As Principal Investigator you are responsible for insuring
that only allowable costs related to your project are charged to the
sponsored account.
You may monitor your project by accessing your account on-line
through the General Ledger
Operating Web (GLOW). The user
id and password can be obtained from your departmental support
staff.
The time and effort report details by employee ID the university
accounts (Department ID’s) for employees who have been paid on
a sponsored project and the % of effort devoted to each
account, see Time and
Effort Certification.
Facilities and Administrative costs are cost that are incurred
for common or joint objectives and therefore cannot be
identified readily and specifically with a particular sponsored
project. The University
negotiates an F&A rate with the federal government and this rate
is then the basis for recovering F&A costs, see Facilities
and Administrative Rates.
Cost sharing must be documented according to OMB Circular
A-110, see Cost Sharing.
The Principal Investigator is responsible for making sure
cost sharing is documented and reported as committed in the award document.
The Grants and Contracts office will prepare all financial
reports in the format and frequency required by the sponsor.
Many Federal sponsors allow WMU to internally revise grant
budgets. Refer to the Expanded
Authorities Chart or contact
your project fiscal analyst in the Grants and Contracts
office for assistance. If WMU can internally approve the budget revision
a University
Prior Approval Form and a Budget
Revision Form must
be completed.
Many Federal sponsors allow WMU to internally extend grants once for up to a year. Refer to the Expanded Authorities Chart or contact your project fiscal analyst in the Grants and Contracts office for assistance. If WMU can internally approve a no cost time extension a University Prior Approval Form must be completed.